In attendance: Helen Dagley, Carmelita Pickett, Sarah Prineas, Brianna Glenn, Carolyn Greufe, Alice Meyer, Kristin Steingreaber, Ed Goedeken, Timothy Walch, Marvin Bergman, David Eichmann, Nancy Medema, Sarah Willeford, and Michael Scott. Betty McAllister took notes.
In Attendance via Zoom: Tim Barrett, Tom Kessler
1. Call to order -- Sarah Prineas, Chair
Meeting called to order at 10:00 a.m.
2. Welcome new members and guests:
- David Eichmann -- School of Library and Information Science, University of Iowa
- Kristin Steingreaber -- At Large/AEA retired (reappointment)
- Today is the first meeting that has been coordinated by Helen Dagley, the new Coordinator for the Iowa Center for the Book. Thank you, Helen.
3. Approval of Minutes of October 2, 2015
Move to approve the minutes. Tim Walch motioned to approve. Carolyn Greufe seconded.
4. Brief report/news item from each Council Member
- Tim Barrett: On June 10 they’re going to try to make paper the historical way.
- Ed Goedeken: They’re looking for an associate dean for Technical Services and there’s a new Dean, Beth McNeil, who is looking to refurbish and repurpose the 1st floor. They are transitioning from more books to more study and social space for the students. They’re looking at the way U of I does it.
- Tim Walch: Hoover Presidential Library. They’re helping with the Obama library in Chicago. His book on American Catholic Education is being republished after 20 years in print. On Tuesdays, he works at the State Historical Society to replace book spines.
- Marv Bergman: Department of Cultural Affairs. Big news is that for the second year they asked the Legislature 8 million dollars to restore the State Historical Building. They were not approved.
- Dave Eichmann: University of Iowa School of Library and Information Science. Getting third crew of teacher librarians. Using Zoom to allow them to stay in their areas while they distance learn for their master’s degree. Cataloguing: They are dealing with Harvard, Cornell, and Stanford for data.
- Helen Dagley: Coordinator, Iowa Center for the Book. Thanks everyone for being at the meeting. She is grateful for everyone on the committees and the work that’s been done by support staff.
- Sarah Prineas, Chair: Iowa Author. She has sold two books. Japanese edition just came out. Still works at Prairie Lights in Iowa City and volunteers with a group that helps build the author community.
- Briana Glenn: Director, De Soto Public Library. The Iowa Library Association is working on collective library training. Toddler fest was in May; 700 attendees. Heather Gudenkauf is coming for Dallas County Reads One Book. Summer reading program starts Monday.
- Carolyn Greufe: Des Moines Public Library, Manager, Franklin Avenue Brach. 2016 marks the 125th anniversary of DMPL. Kick off was first week in May. AVID author Karen Abbot visited and James Edward Mills and Jenny Lawson will visit the DMPL. They are purchasing the product collection HQ and asked if anyone has used it? It’s a Baker and Taylor product. They hope to put out articles about it. They are constantly evaluating their collection. Baker and Taylor suggest using different buildings to fill needs in other libraries.
- Alice Meyer: Beaverdale Books, owner. They are busy with the Wonder of Words Festival. This is the fourth time they’re having the festival. They didn’t do it last year and retooled it for Father’s Day weekend. They are the official bookseller for 57th Street Books in Chicago, and books are being ordered. Alice hopes it is a successful event. In April, they celebrated Independent Bookstore Day. Second year. Modeled after record store day. It’s a celebration of independent booksellers. New bookstore is opening in Ankeny: Plot Twist books. There a rising trend in individual owned bookstores. Beaverdale Books is in its 10th year.
- Kristin Steingreaber: Recently retired from AEA. Spends a lot of time in Iowa City at Prairie Light Books. She has retired but is staying connected to a literacy group. Katie Stahl Wheel’s class at Iowa State has changed her. Last year was about Civil Rights in Iowa’s history. It gives a much bigger picture of Iowa. A portion on diversity has shaped their library collection. Class starts Monday.
- Carmelita Pickett: University of Iowa. They finished google book projects and digitalized 40,000 books. They went through reorganization in April. She is now special collections and research construction group. They have an off-site storage facility that houses 5,000,000 items. They will be moving into the new building soon, and can put a million volumes in there. They have contracted with Elsevier, a large and dominant STEM publisher. Everyone is watching what the company is doing. Busy eighteen months!
- Sarah Willeford: Iowa Department of the Blind, Librarian. Just switched automation systems from home-grown to Dynix. They are slowly working to have a lot of data available in the future. Working on new ways to get audio books to their patrons. They can fit 20 audiobooks on their new cartridge. 90% of circulation is via mail. They are downloading all the digital books from the National Library Service for the Blind and Physically Handicapped for a month. It’s the middle of “textbook season”: Making textbooks available in braille, large type, or audio. Department of the Blind is, for the first time in a long time, doing a youth academy. Ten kids will come in the first week of August to take classes which prepare them for the future (college or a career). They’re making them more tech savvy for their future. Fourteen – eighteen year-olds will be involved; staying at Grandview. June 2nd was the Library Director’s last day.
- Michael Scott: State Librarian. It’s been a challenging few years when it comes to the budget. The library has “status quo” funding once again for 2017. It’s made the library look very hard at its budget. There will be a deficit in fiscal year 2017. The budget stays in place, but the costs rise up. We have reduced the amount of space used in the building. Vacated 3rd floor offices. Scott’s office is last one to move. Staff has moved to ground floor and 1st floor. We still retain Law Library in Capitol because it’s necessary. The rent in the Ola Babcock Miller building has increased $1 per square foot, and that necessitated the move. Next year, the cost per square foot will double. He’s working with the Commission of Libraries to bring budget into compliance. He had the opportunity, along with Alice from Coralville Public Library, to attend National Library Day in DC, sponsored by the American Library Association. They visited the offices of various Legislators. None of the senators or legislators was there. All were “out of the office”, even though the event is booked a year in advance. He did speak with staff. This is usually the case. Two day process: on one of the days there is a briefing about the things to focus on during visit. Senator Grassley’s name came up several times. Michael Scott spoke to him particularly about the hearing that had been held for the new Librarian of Congress. She has been well received on Capitol Hill and her hearings went well. She would be a wonderful change at the Library of Congress. Gender, Race, vision will shake up the organization a bit. Representative Young is on a House Committee with the Library of Congress, and they decided to eliminate the term “illegal aliens”. Many terms have been gotten rid of for good reason. They are making the terms less racist/sexist. The political season has brought this about. Rep. Young was asked to tamp down this overreach by the subcommittee. Rep’s office was receptive. It’s interesting to have one of our representatives highlighted in this case. It was a good visit. Funding was renewed, and hopefully we can get it to a higher number.
Q: Has the state library thought about moving to a different space? Michael: one of the biggest things would be figuring out how to move the collection. We have ample storage here. He’s not sure if we would move or not; or if it would have been a savings.
Tom Kessler: University of Northern Iowa. Final stages of bringing in new integrated library system that starts on Monday. They are facing another year of flat materials budget. The 13th year in a row, and it’s a challenge... For one thing, they are entering the new fiscal year with less staff. Hopefully they can replace them, but are not able to fill all the slots right away. In April, they had their third Comic Com with record attendance. They continue to develop their institutional repository. Sixty-one thousand downloads thus far. He retires at the end of June.
5. Coordinator Report -- Helen Dagley
- Letters About Literature 2016 Celebration; three winning letters to be read.
Helen Dagley: Discussed LAL. It was an amazing experience. It connects on all levels. There was a celebration at the DMPL downtown. She is grateful to have the experience. She had an opportunity to see how everything they do comes to fruition.
Helen read the letter written by Josie Boyle, the Level I winner, who wrote a letter to J.K. Rowling.
Sarah read the letter from Hannah Huang, Level II winner, who wrote to the authors of a collaborative memoir.
(Kristin states the letters are available on the ICB website).
Ed Goedeken read the Letter from the Level III winner, Amen Gabre, who wrote to the author of “The Bold Countryside Girl”.
Helen: Every year they send the winner from each level to DC where a national winner is announced. Hannah Huang was a national Honor winner for 2016; Josie Boyle made the final cut at the national level. Helen honors the teachers who brought this out in their students.
- Library of Congress Idea Exchange Meeting, April 25-26, 2016, Washington, DC
Helen passed around a handout for the panel to look at. The national judges from the Library of Congress are publishing a book. The book will be a compilation of their favorite letters from Letters About Literature over the last ten years. It is subjective selection, but it represents good stuff. It comes out next year, 2017. The Letters from two Iowa writers were selected. Helen submitted a report on the progress of the last 6 months. The Center for the Book, Library of Congress, produced a summary report of the projects. One project from last year’s gathering came from the state centers along the East Coast: Route 1 Reads. There is a map and you can go to the website where it shows a book selected by each state CFB on Route 1. The website is a wonderful idea, and Helen hopes to do something similar in the future. They could do “Lewis and Clarke” or the Mormon Trail between Nebraska and Iowa. She discussed this with the CFB representative from Nebraska. She printed and handed out a copy of the Route 1 booklet.
In 2015, Iowa was one of five states to participate in the pilot project The Literacy Award. “Raising Readers of Story County” was selected as the winner, and an awards ceremony was held in the Law Library in October. Seven states contributed in 2015; twelve states are set up for next year. David Rubenstein funds the endowment for this award. Rubenstein is following the progress and making a report regarding how this affects the whole community. There is a good possibility that he will endow each state automatically with a thousand dollars per year when the grant runs out at the end of 2017.
Helen selected a book for Great Reads Map at the National Book Festival celebration: 27 Magic Words by Sharelle Moranville.
National book Festival, usually on The Mall in DC, has been moved to the Convention Center. There are authors and speakers from around the world. It will be held on the weekend of September 24.
6. Report from Working Groups and Committees
- Ed Goedeken: Been working on getting the Iowa Treasures essays. There are 14 essays about Iowa essays. Dale Ross is working with a publisher in Ames to fashion them into bookmarks. They will be distributed to teachers. They are considering line drawings for the authors. One day they’ll be created and ready for distribution. The cost for 5,000 bookmarks will be less than $1,000. Dale Ross will help with funding. It will also be posted on the website.
- Marv Bergman: Reporting about All Iowa Reads. The AIR Committee has four new members, who bring new energy and ideas. It’s nice to have change. They met last week to narrow down the list of more than 20 titles to six finalists. They will work later in the summer to pick the 2017 book. The list is made available in the fall. There are several criteria to be met for selection, including: The book must be available in audio/digital/large print/relevant to Iowa. In early summer, the AIR Committee narrows the list down, and in late summer they pick the title. They meet again after ILA to launch program for that year. For 2016, the book was Marilynne Robinson’s Lila. Her book Gilead was picked a few years ago. Fourteen libraries are currently registered on the CFB site to host 2016 discussions of Lila. Robinson will not be available to speak at ILA because of her schedule. Libraries can contact the other authors on the Iowa Author list (CFB web site) to speak at their libraries, since Robinson is not available.
- Alice Meyer: There will be a discussion of Lila in two weeks at the Wonder of Words Festival in downtown Des Moines.
- Tim Walch is standing in for Susan Craig for the Iowa Center for the Book Foundation. He passed out a handout about the foundation and why it exists. Christy Vilsack gave a check to start the foundation. Funds were used for legal matters, when forming the foundation; funds are used for postage for the Travelling Book exhibition. Mary Kay Shanley and Jan Kaiser from the CFB Foundation approached Drake University to see if business students could develop a marketing and funding plan as a Junior Class Project. The CFB Foundation has a balance of $1,800; they raise $1,200 which covers the annual cost of advertising LAL on Iowa Public Radio. The status quo can be maintained. The foundation won’t be going forward with Drake marketing plan project until they have better recommendations from the Advisory Board about new projects. They’re not short of project ideas so much as funding for projects. They need a specific project from the Advisory Board, and a more ambitious way to ask for foundation grants. Tim doesn’t know what the panel can do today, but wanted the group informed.
Nancy: The Iowa Center for the Book itself cannot raise money because it is a state entity. That’s why the foundation was formed. The center cannot be seen as a group that is raising money.
Tim Barrett: There is a grant available for up to $10,000 matching money. The funds would have to flow through the Iowa Humanities Board. The issues are not raising the money so much as having a compelling project.
Kristin Steingreaber: By looking at the reports from other states, we get guidance or talking points on this matter. Can we have it electronically?
Helen Dagley will find out.
Sarah: Should we plan to come to the next meeting with more ideas from this?
Tim Walch: Will speak to Susan Craig regarding this matter. If the CFB Foundation is going to do the work, then they have to have someone to do it. They don’t currently have the staff to fill out the funding paperwork. The State Library is not able to do this, so they would have to find someone to implement the plans.
Nancy: They can’t raise money (State Library/ICB), but can utilize money for the Iowa Center for the Book.
Tim Walch: Finding the funding is not as easy as finding a good project. There is nobody within the (limited core of) people on the ICB Foundation board who is a fundraiser. He asked if they can go to a third party to take on the fundraising project?
Marv Bergman: What is the Foundation committee asking for?
Tim Walch: What he’s saying is that the Foundation doesn’t have enough direction from the Iowa Center for the Book to raise money. If they’re going to draw in Drake University, they need to have more specificity.
Tim Barrett: Sarah’s suggestion is a good one. If we had $20,000, what would be a great project to do? If they had 3 or 4 ideas, then the panel can meet on it. It has to start with a compelling idea we believe in. He asked for suggestions.
Kristin Steingreaber agrees with Tim Barrett.
Tim Walch: We need someone to embrace the project and do the paperwork to convince the funders to donate. They need someone with passion: Someone on the ICB Advisory Board, not on the ICB Foundation Board.
Marv Bergman: We’re saying we don’t necessarily want nor do we need this work from Drake for the Foundation. We need to find a good project to raise money for.
Tim Walch: The Drake marketing project came forward because an offer was made by Drake, and they didn’t want to refuse it. Mary kay Shanley brought it to the Foundation, the Foundation didn’t ask.
Kristin: Suggest a very public project like LAL.
Tim Walch: They want something new and special. LAL is known and success may work against them.
Carmelita Pickett likes Kristin’s idea of working with an existing project.
Tim Barrett: He thought he wouldn’t be able to read the LAL letters, but he read one and then read another and got inspired. He would like to send the kids around the state to read their letters. Building on an existing program is totally the way to go. We need to make sure to give ideas before we meet again.
7. Council recommendations on existing or potential new projects to be funded by ICB Foundation
8. Nominating Committee:
Tim Barrett wants to make sure to let it be known that Susan Craig took the lead on this, and would like to nominate Mary Heinzman for the position of ICB Advisory Board Chair. They don’t have another name for the positon. He would like to vote to approve the nomination.
Tim Walch seconds the motion to approve Mary Heinzman. She’s not present today to accept the nomination. Motion carried.
9. Council Members Term Renewals until 2019
Sarah P: Humanities Iowa has to be filled. It’s currently Chris Rossi.
Tim Barrett: Chris could get someone on his board to sit on the council. He suggests we put the seat on hold until we clarify our relationship with the Iowa Humanities Board. He works in the same building as Chris Rossi. A new project is a priority now.
Sarah: Carmelita Pickett; Susan Craig; Tim Walch; Marv Bergman have agreed to serve again. Alice Meyer is stepping down so we need a new bookstore person to fill the publisher/bookstore slot. Janna from Prairie Lights was mentioned. Kristin asked if she’s been on the ICB Panel before? Sarah will talk to her. More suggestions were asked for.
Tim Walch: Nialle Sylvan is a proprietor of “The Haunted Bookshop” in Iowa City, and he nominates her.
10. Other business
Helen Dagley: ILA Legislative Reception. Emily Bainter, State Library, was at the reception, and provided a report to Helen for the Advisory Board meeting. The ILA Foundation gave the money for refreshments. Emily and Susan Craig utilized a display created by Annette Wetteland for the event. The reception was held for Legislators, in the State Law Library. Susan and others were there to talk to different representatives about the Center for the Book. The response was favorable. (Please see handout).
Nancy: The reception is funded by the Iowa Library Association
11. New Business
Helen Dagley: Michael Scott suggested expanding All Iowa Reads to include a children’s title, and possibly a young adult’s title. The concept was well received at the March AIR meeting, but the Committee felt there should be a separate AIR Committee formed, since children’s titles involve a different area of specialization, with different criteria for selection. They feel that an AIR member should be on both committees. Becky Bilby (from AIR) would like to be part of the new Committee. Helen also approached Sarah to see if she’d be willing to serve on it? Sarah says “yes”.
Helen: The AIR Committee says it will take a year to get the project started. They discussed the possible addition of a young adults program, but the conclusion was that many of the current books are suitable for young adults and the age group wouldn’t have either the time or the inclination to get involved. Helen asked for input/discussion.
Brianna loves the idea.
Sarah suggested the age group should be 4th grade to 8th grade.
Kristin Steingreaber would like to participate.
Sarah: It’s a chance to get a writer/author in your town.
Kristin thinks it will be good for schools.
Helen wants the AIR committee to include a bookseller in this. Kate from Dragonfly Books in Decorah, Iowa, has been contacted, and would like to be part of it.
12. Iowa Book Award Proposal
Sarah P: Is on the board for the Iowa Writer’s House. It’s an opportunity for authors to have a place for themselves in the state. Andrea Wilson is running this endeavor, and is a very savvy marketing person. She’s finding a location, doing workshops, and many events. A colleague of Sarah’s mentioned that Iowa has no Author Award. There is a book award, but nothing for authors. The honoree of the Adult Award is Jane Smiley. They have an event and a dinner and the authors get up to speak. Sarah was an honoree in 2012. She was the Iowan Children’s’ Author of the Year. Other states have state book awards.
Kristin says there are currently four awards in Iowa, and partnering with schools would be a strong plus.
Sarah states there is no large Statewide Iowa Book Award.
Kristin: It is more widespread than that. A lot of public libraries purchase books according to the awards.
Awards were discussed by the panel.
Ed Goedeken: There is an award that comes out every two-three years to celebrate the Author.
Sarah: Would like to start a Book Award. Would the panel like to play a role, along with a consortium of other groups, to pursue a role in the Book Awards? If we say we were interested, there would have to be funding to put towards it. She’s gauging interest to see if she should talk to Andrea for marketing, and to Susan to discuss the role the Writer’s House could play at the public library.
Tim Barrett thinks this is a good project idea.
Sarah: In Minnesota, there was a lot of friction regarding categories. Only literary fiction is honored, not sci-fi, fantasy, etc. If we decide to go forward, would there be specific genre awards?
Tim Barrett: From his point of view, he’d like to get more input about how to raise the money. The cost of our “buy in“. Make it a proposal to discuss at the next meeting.
Sarah: In Minnesota, they have the children’s book award and the regular awards have a children’s component to them.
Nancy: May not be able to raise funds, but the Articles of Incorporation only exists to support the Center for the Book; Sarah needs to be careful of how they use the money.
Tim Walch: He’s sure the by-laws would allow for it.
Sarah will talk to The Writer’s House and will try to get Andrea for the fall Advisory Board meeting with a more formal proposal.
Fall Meeting Date:
Will be worked out with Mary.
Prefer to have the meeting at the State Library in Des Moines, but Iowa City was suggested because it’s halfway between the locations of the panel members.
Move to adjourn by Ed Goedeken. Seconded by Brianna Glenn at 11:38 a.m.